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Flag as Inappropriate
Last 6 mos.
All-time
Feedback:
(4.98)
5 feedbacks
(4.98)
5 feedbacks
Hours:
659
740
Assignments:
11
11
See all Work History & Feedback
Location:
Dubai, United Arab Emirates (GMT+04:00)
English Skills:
(self-assessed)
5.0
Member Since:
November 15, 2008
Last Worked:
November 22, 2009
oDesk Ready:
Yes
Related links:
Trends for
Online Assistants
Trends for
Data Entry Professionals
Trends for
Excel Consultants
Ma Carlota Culala
-
"
Admin Specialist, Experienced VPA, Top Notch Web Reseacher/Ads Poster
-
Freelance
Data Entry Professional
,
United Arab Emirates
"
Permalink :
$4.44
/hr
Overview
Résumé
Work History & Feedback (11)
Tests (17)
Portfolio (3)
To secure a position in the field of administration, project management and customer service through online opportunities where my proven analytical, organizational and problem-solving skills can help to improve company's profitability. Having 6 years of diverse backgrounds and experiences in a business environment combined with the ability to work independently or as a part of team, expertise to meet pre-set deadline schedules, attentive to details, quick learner, professional and with an...
To secure a position in the field of administration, project management and customer service through online opportunities where my proven analytical, organizational and problem-solving skills can help to improve company's profitability. Having 6 years of diverse backgrounds and experiences in a business environment combined with the ability to work independently or as a part of team, expertise to meet pre-set deadline schedules, attentive to details, quick learner, professional and with an excellent grasp on English language both written and verbal.
more
less
See All Work History & Feedback
(11 items, with Feedback)
Recent Work History & Feedback
Buyer ID
From/To
Job Title
Paid
Feedback
21876
09/2009 - Present
Sending email to Dog Breeders
$198 (33 hrs @ $6.00/hr)
Job in progress
76731
06/2009 - Present
Per Diem Virtual Assistant
$91 (30 hrs @ $3.06/hr)
Job in progress
67193
05/2009 - Present
Personal Assistant
$159 (58 hrs @ $2.74/hr)
Job in progress
104351
07/2009 - Present
Processing / Compliance Administrato
r
$702 (211 hrs @ $3.33/hr)
Job in progress
67236
04/2009 - Present
Secretary or Virtual Assistant, 40 hours per week
$72 (32 hrs @ $2.22/hr)
Job in progress
See All Tests Taken
(17 items)
oDesk Tests Taken
Name of Test
Score
Percentile
Date Taken
Duration
Call Center Skills Test
4.40
96%
TOP 10%
06/09/2009
20 min
English Spelling Test (U.S. Version)
5.00
95%
TOP 10%
1st Place!
07/03/2009
27 min
Email Etiquette Certification
4.45
94%
TOP 10%
04/26/2009
16 min
Management Skills Test
3.40
91%
TOP 10%
04/29/2009
26 min
Help Desk Certification
3.60
91%
TOP 10%
04/26/2009
30 min
Recent Candidacies
Job Opening Title
Initiated By
Date
sales & marketing
Provider
November 22, 2009
Accounts Receivable and General Operation
Provider
November 19, 2009
Web Data Entry and Collection - Short Term/Quick Turnaround
Provider
November 19, 2009
Research/Admin
Provider
November 19, 2009
Virtual Assistant
Provider
November 19, 2009
Data Entry for Online Library - Scan Image to PDF
Provider
November 19, 2009
Data entry (web to excel)
Provider
November 19, 2009
Experienced Internet users - women only - Online support
Provider
November 12, 2009
Data Entry/Personal Assistant
Provider
November 12, 2009
Personal Assistant for Busy Real Estate Investor
Provider
November 11, 2009
Job Category Interests
Administrative Support
Data Entry
Personal Assistant
Web Research
Email Response Handling
Other - Administrative Support
Customer Service
Customer Service & Support
Technical support
Order Processing
Other - Customer Service
Sales & Marketing
Advertising
Email Marketing
Business Plans & Marketing Strategy
Market Research & Surveys
Sales & Lead Generation
Other - Sales & Marketing
Business Services
Accounting
Bookkeeping
HR / Payroll
Payment Processing
Project Management
Business Consulting
Recruiting
Other - Business Services
Skills
Skill
Experience
Level
Last Used
Description
Cash Handling
1 yrs
5.0
2007
• Establish strong internal controls for cash collections to prevent unauthorized usage of funds and to safeguard against loss. Update notes and collection reports (NCR), receives cash, dated and post dated checks (PDC), accept inter-branch payment and wire transfer, issue invoices, acknowledgment receipts (AR) and debit/credit memo (DMCM), and validate deposit slips.
Data Entry
6 yrs
5.0
2009
• Transcribe some forms of data including handwritten documents, information off spreadsheets from other computer program, sequences of numbers, letters and symbols that build a program, or simple data like names and addresses.
Document Management
5 yrs
5.0
2009
• Track and store electronic documents and/or images of documents through computer system. This system enables to capture faxes and forms, save copies of the documents as images, and store files in the repository for security and quick retrieval. Decide on where the documents to be stored and for how long, migration of documents from one storage media to another and eventual document destruction.
Posting Property Ads
2 yrs
5.0
2009
• Post advertisements for property available (both rental and sale) and uploading its property pictures on the following sites:
http://www.Dubizzle.com
• UAE's leading community website and definitive online marketplace for classifieds, properties, jobs, reviews and forums relevant to cities of Abu Dhabi and Dubai.
http://www.Postlets.com
• A real estate classified listing creation and distribution platform that provides dedicated webpage and HTML code to post formatted ad to other sites that process HTML.
http://www.Craigslist.com
• Provides local classifieds and forums for jobs, housing, for sale, personals, services and events.
http://www.AHRN.com
• A site sponsored by the Department of Defense (in USA) and is designed to improve the process of securing available housing for relocating military members and their families.
Preparation of Feasibility Study
2 yrs
5.0
2009
• Thorough knowledge in the preparation of feasibility study. This study analyzes and determines the likelihood of a new business that will fulfill the objectives of a particular investor. Its main goal is to assess the economic viability of the proposed project, review company's strengths and weeknesses, its position in the marketplace and the future financial situation by providing a detailed estimate of costs and benefits.
Proofreading
2 yrs
5.0
2009
• Perform copy-editing duties such as checking for grammar and consistency issues of mystery shopper's reports and submit to the clients with 100% accuracy. Also reviews and verifies typos, texts and formatting errors in an electronic copy.
Certifications
Date Earned
Name
Score
Percentile
Organization
Description
2009
Call Center Skills Certification [591063]
Odesk Online Test
Ranked as Top 10 having 96% score.
2009
Email Etiquette Certification [506980]
Odesk Online Test
Ranked as Top 10 having 94% score.
2009
English Spelling (U.S. Version) Certification [636323]
Odesk Online Test
Ranked as Top 10 having 95% score.
2009
Help Desk Certification [507023]
Odesk Online Test
Ranked as Top 10 having 91% score.
2009
Management Skills Test Certification [511519]
Odesk Online Test
Ranked as Top 10 having 91% score.
2009
MS Excel 2000 Test [614607]
Odesk Online Test
Ranked as Top 20 having 89% score.
2009
Office Skills Test [638563]
Odesk Online Test
Ranked as Top 20 having 89% score.
2009
Telephone Etiquette Certification [660195]
Odesk Online Test
Ranked as Top 10 having 91% score.
Employment History
From
To
Company
Title/Role
Description
07/2008
Present
Pacific Investments L.L.C.
Administrator / Personal Assistant / Online Support / Independent Contributor
• Maintains highly effective organizational systems including quick and thorough indexing, resulting in easy access to critical information and streamlined office functioning.
• Coordinates and set up high level of conference calls, board and management meetings, special events and travel arrangements for top executives.
• Designs necessary artworks for property advertisements to be published at Gulf News - one of the leading newspapers here in the UAE, in which ads are also published online through
http://www.Gulfnews.com
• Updates property listings on a regular basis and maintains accurate database.
• Inputs property details on the company website and responds to the clients' inquiries.
• Prepares and verifies all types of sales contracts, lease agreements and Memorandum of Understanding (MOU). Monitors tenancy contract's expiration on a monthly basis and coordinates with the tenants for renewal procedures.
• Receives and distributes emails, mails and provides business correspondence both offline and online.
01/2007
12/2007
Honda Prestige Inc.
Accounts Receivable Staff / Independent Contributor
• Receives cash payments and posts all cash receipts, discounts, price difference, rebates and other charge backs to customer accounts from time to time.
• Maintains up-to-date billing system and oversees accounts receivable record keeping.
• Monitors customer account details for non-payments, delayed payments and other irregularities and communicates with them via phone, email, mail or personally.
• Carry out billing, collection, accounts reconciliation and reporting activities to specific deadlines based on established procedures.
• Process adjustments and Debit Memos to invoice or re-invoice for any adjustment on installment payments and commission fees.
• Responsible for bank deposits, follows timely banking system and ensure cash receipts, remittances or unpaid invoices are accounted for properly.
• Prepares Deed of Sale (DOS) and Release of Mortgage (ROM) for closed accounts’ clients and issues Certificate of Registration (CR).
• Organize a recovery system and initiate collection efforts.
01/2006
01/2007
Honda Prestige Inc.
Document Controller / Independent Contributor
• Provides auditable trail of incoming and outgoing documentation on projects based on company procedures and systems, both manually and electronically.
• Personally responsible for the quality of work whilst making a positive contribution to the output of the documentation department and the work carried out by the subordinates.
• Accurately maintains archives and databases and execute of all transactions pertinent to recording the origination using MIS (Management Information System).
• Issues, records, distributes and transmits documents and comments both internally and externally in the required format, advising relevant users of all new and revised documentation incorporated in the company policy.
• Submits regular progress reports to Branch Manager and Area Manager.
01/2005
01/2006
Honda Prestige Inc.
Branch Secretary / Office Staff / Independent Contributor
• Uses MIS software package to produce correspondence and documents and maintains presentations, spreadsheets and databases.
• Monitors inventory of stock thru MIS and submits necessary periodic reports in the head office.
• Manages and reviews administrative expenses and do bookkeeping for petty cash fund (PCF) of the branch.
• Perform all administrative details of running monthly conference of the branch and arrange necessary catering.
• Arrange both in-house and external events, takes minutes of the meeting and prepare documents for review.
• Organize and store paperwork, documents and computer-based information and manipulates complex statistical data.
• Liaise with Branch manager, staff members in other departments as well as with clients and external contacts.
06/2003
11/2004
Lucky Ants Corporation
HR Assistant / Payroll Staff / Independent Contributor
• Performs wide variety of record keeping and payroll processing activities including wage computation, proper salary disbursement, overtime payments, 13th month pay, SL/VL and paycheck advances.
• Checks and audits timekeeping records for compliance with established standards and verifies total outputs completed by the employees for accuracy of commission’s payments.
• Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations.
• Enters new hires into the Personnel / Payroll system, posts changes in pay and tax status as well as changes on miscellaneous and allowances.
• Ensure systems are set-up and updated to reflect the current employee base, including wages, benefits, sick and vacation time in line with contracts.
• Process employments contracts and clearances, updates employees' requirements and evaluates applicant CV's.
• Answers questions about payroll matters based on the company policy and communicates actively with HR Manager and Billing Department to review cross-departmental impacts and reconcile data sharing.
• Manages regular preparation of relevant management reports including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
Other Experience
On the Job Training (OJT)
Undergo 200 hours of On-the-Job Training (OJT) at Bank of San Leonardo from April to May 2000. The training was focused on cash handling and exposure to online banking system. Successfully completed the required time and received excellent evaluation from bank manager.
Attend 250 hours of On-the-Job Training (OJT) at Coca Cola Bottlers Philippines Inc. (CCBPI) from April to May 2002. Successfully passed training with complete narrative report and received Certificate of Completion from company with outstanding rating.
Education
From
To
School
Degree
Area of Study
Description
06/1999
03/2003
Nueva Ecija University of Science and Technology
Bachelors
Management / Business Administration
• Studied Bachelor of Science in Management major in Entrepreneurship - gained knowledge and insights critical to success in contemporary business management.
• Ranked in Top 5 of the graduating class.
• Awarded as Best Young Entrepreneur and also granted award for final project (Preparation of Feasibility Study).
[+] enlarge
Project Title:
Educational Programs for International Students
Attachment:
Profiles of High Schools in California.pdf - 104.787KB
Completed:
10/14/2009
Category:
Administrative Support > Web Research
URL:
http://www.myamericanschool.com/
Description:
The company builds database of school profiles of different private high schools located at California, USA. Each school report will show what they offer in comparison to other schools listed in the database.
Job Description
• Work on docs.google.com spreadsheet for 95 lists of desirable private high schools.
• Create content in the database for each school profile which opens a form with all possible information fields to collect from school’s website.
• Find school’s site on the “results page” that comes up on Google.
• Inputs the required information in the database after locating it from the school’s site. Necessary fields are typically found at some pages of the site such as About Us, General Info, FAQ’s, Academics, Admissions, Tuition and Athletics.
• Sorting out schools that offer international students program in which they have an approval to issue paper works for international students.
• Suggests for additional fields which maybe important for international high school students to know as well other perspectives that streamlined so that it goes easily and quickly for getting accurate and complete facts.
[+] enlarge
Project Title:
Research for Homestay Organizations in California
Attachment:
Homestay Program in California.pdf - 85.244KB
Completed:
06/06/2009
Category:
Administrative Support > Web Research
URL:
http://spreadsheets.google.com/ccc?key=rxIVAxo641ew1VZ6Vwqn3OA&hl=en
Description:
The company offers international high school students (Chinese, Korean, Vietnamese, Japanese, European, etc.) a variety of services to help them choose a school in California in which they will enjoy staying with host families while studying.
Job Description
• Perform advanced Internet searches in order to find information on host family organizations and educational agencies that send high school students to schools in California and other states in the U.S.A.
• Fill out Google spreadsheet by scanning the specific websites to obtain the desired and necessary information.
[+] enlarge
Project Title:
Dog Rescue Donation
Attachment:
Rescue Benefit & Application Form.pdf - 140.021KB
Completed:
06/05/2009
Category:
Administrative Support > Personal Assistant
URL:
http://www.trainpetdog.com/rescue-form.php
Description:
The company provides donation of $50 cash or worth of goods to ten (10) selected dog rescues wherein offer is valid for next fifteen (15) days and on first come – first serve basis. Selected rescues who applied for the donation will receive cash or goods through their PayPal or postal address upon confirming that they will give a link back to the site as sponsors to their rescue.
Job Description
• Understand the website structure & project requirements.
• Research on the net and create a layout of the application form for donation (i.e. what fields should be present, in which order etc.)
• Give instructions to the programmer in Kolkata about the layout and project requirements.
• Create a small write-up (100/150 words) on why should those rescues apply for the donation and how it would benefit them.
• Create contact list of 120 dog rescues – phone number, website name, email ID and contact person into Excel Sheet for convenient tracking.
• Test and review the application form made by the programmer.
• Decide on what were the mandatory fields of the form and suggest validation messages. Coordinate with the programmer to ensure that the form is being added to all the pages of the site.
• Create email templates for initial email and 2 follow up emails which would be used to contact those rescues.
• Starts contacting each rescue with the provided email ID. Those rescues that respond or apply should be acknowledged and give answers in case they have any questions.
• Send 2nd and 3rd email templates for those who didn’t respond after interval period of one week.
• Finally, submit list of PayPal addresses for sending donation of $50 or contact details to send goods worth of the same amount and co-ordinate with those rescues until they provide a link to the site.
Hourly Assignment History
Buyer ID
From/To
Job Title
Paid
Feedback
21876
09/2009 - Present
Sending email to Dog Breeders
$198 (33 hrs @ $6.00/hr)
Job in progress
76731
06/2009 - Present
Per Diem Virtual Assistant
$91 (30 hrs @ $3.06/hr)
Job in progress
67193
05/2009 - Present
Personal Assistant
$159 (58 hrs @ $2.74/hr)
Job in progress
104351
07/2009 - Present
Processing / Compliance Administrator
$702 (211 hrs @ $3.33/hr)
Job in progress
67236
04/2009 - Present
Secretary or Virtual Assistant, 40 hours per week
$72 (32 hrs @ $2.22/hr)
Job in progress
85704
05/2009 - Present
Customer Survey Analyst
$791 (238 hrs @ $3.33/hr)
Job in progress
139272
11/2009 - 11/2009
Virutal Assistant to help with Internet Research and spreadsheets
$4 (1.00 hrs @ $3.89/hr)
3.6
L
Provider-to-Buyer Feedback:
5.0
95865
07/2009 - 09/2009
Web Research on Educational Programs
$306 (110 hrs @ $2.79/hr)
5.0 Carlota provided excellent work. She regularly communicated with us as well as problem-solved and made suggestions for improvement in the pro...
L
Provider-to-Buyer Feedback:
5.0
90922
07/2009 - 07/2009
Data Entry and Research
$7 (2.00 hrs @ $3.33/hr)
4.6
L
Provider-to-Buyer Feedback:
5.0
76731
03/2009 - 06/2009
Per Diem Virtual Assistant
$50 (22 hrs @ $2.22/hr)
5.0 Ma is a wonderful asset to any company. She is very reliable and competent and trustworthy. It was a pleasure to work with her and will gladly work...
L
Provider-to-Buyer Feedback:
5.0
95865
06/2009 - 06/2009
Administrative Support
$7 (3.33 hrs @ $2.22/hr)
5.0 Carlota did a great job. I would recommend her work.
L
Provider-to-Buyer Feedback:
5.0
Fixed-Price Assignment History
Buyer ID
From/To
Job Title
Paid
Feedback
Fixed-Price Assignment History is empty
oDesk Tests Taken
Name of Test
Score
Percentile
Date Taken
Duration
Call Center Skills Test
4.40
96%
TOP 10%
06/09/2009
20 min
English Spelling Test (U.S. Version)
5.00
95%
TOP 10%
1st Place!
07/03/2009
27 min
Email Etiquette Certification
4.45
94%
TOP 10%
04/26/2009
16 min
Management Skills Test
3.40
91%
TOP 10%
04/29/2009
26 min
Help Desk Certification
3.60
91%
TOP 10%
04/26/2009
30 min
Telephone Etiquette Certification
4.30
90%
TOP 10%
07/16/2009
16 min
MS Excel 2000 Test
3.50
89%
TOP 20%
06/22/2009
36 min
Office Skills Test
4.10
88%
TOP 20%
07/05/2009
26 min
Business Plans Test
4.50
74%
10/17/2009
19 min
Outbound Sales Skills Test
3.15
72%
08/16/2009
22 min
MS Excel 2003 Test
2.70
70%
06/18/2009
29 min
English Vocabulary Test (U.S. Version)
4.40
68%
10/15/2009
37 min
Advertising Skills Certification
3.00
65%
09/08/2009
32 min
Marketing Methods and Techniques Test
3.50
50%
06/11/2009
17 min
UK English Basic Skills Test
3.50
41%
05/03/2009
22 min
oDesk Readiness Test for Affiliated Contractors
08/16/2009
3 min
oDesk Readiness Test for Independent Contractors and Company Managers
11/18/2008
2 min
