Paula S. - "Writer/Blogger/Full-Charge Bookkeeper - Freelance Consultant, United States"

• Reconcile vendor invoices to      available purchase/work orders for 4 offices.

• Enter over 60 vendor invoices      for weekly payment run.

• Code vendor invoices to      appropriate general ledger accounts and project numbers.

• Review and correct over 100 employee      expense reports weekly per project specifications.

• Process check and electronic      payment runs weekly as needed.

• Scan and electronically file      accounts payable paperwork.

• Prepare month-end accounts payable journal entries.
  

• Updated Excel cashbook with      daily receivables, as well as check payments issued.

• Communicated with vendors    ;  regarding orders, changes, credits and payments.

• Coded accounts payable invoices      prior to data entry.

• Entered accounts receivable,      payable and petty cash into SAGE Line 50.

• Maintained petty cash and      receipts for London office.

• Reconciled petty cash accounts      for London and Edinburgh offices.

• Inputted job-related expenses      into JMS database.

• Prepared Excel spreadsheets for      Directors’ Visa expenses and reconciled monthly.

• Reconciled bank account using      Excel.

• Updated purchase orders in SAGE      against vendor invoices.

• Assisted with credit control,      including client collection calls..

• Prepared ad-hoc monthly    ;  financial statements for clients.

• Installed QuickBooks software      on network and setup multi-user access.

• Imported inventory/vendor data      from Excel to QuickBooks to reduce data entry time.

• Re-designed accounts receivable      invoicing process, resulting in over $25,000.00 recovered.

• Audited floral sales reports    ;  and corrected duplicate entries, to recover over $10,000.00.

• Implemented vendor and sales      tracking system, saving over $3,000.00 in annual accounting firm fees.

• Processed payroll for clients’      staff and year-end documentation, including payroll tax returns.

• Supervised 3 staff members.

• Created vendor agreement      between company and 11 labs to collect over $60,000.00 per month.

• Designed radiopharmaceutical  ;    products order and return forms for 11 labs.

• Set up medical billing codes      grid for 11 labs to use, reducing rejected billing claims & increasing

insurance carrier payment remittance.

• Produced monthly and quarterly      financial statements for review with budget analyses.

• Drafted new employee packet,    ;  wrote employment ads and interviewed candidates for job openings.

• Provided written evaluations of      employees for probationary periods and periodic reviews.

• Monitored sick/holiday leave      using accruals.

• Resolved patient issues,    ;  including insurance carrier disputes.

• Co-coordinated office move from      home office setting to an office suite for staff of 5.

• Facilitated various new office      installations, including telephone system and IT setup.