More than 6 months –
30+ hrs/week –
CMC Administrative Assistant I – Offsite - First Shift
Corneilius & Merril Corporation is currently looking for an administrative assistant that is trustworthy, focused, well organized, and a good communicator. The administrative assistant will use email, Basecamp, Microsoft Office, as well as other tools to keep projects organized and updated. They will communicate with business contacts, clients, and tenants. The admin will need to use email, basecamp, phone to engage contractors to review work status, get updates, communicate changes, and document discrepancies. They will also go from time to time to various government websites such as BBB, SBA, County Tax Accessors, IDES, and other office to transact business, get updated tax information for properties, or make sure CMC is in line with the government agencies’ reporting requirements. Most of tasks can be done online via computer and phone. Eventually, they may also review a property online via the mls, Zillow, or other online resources to make sure it meets the company’s portfolio requirements and lenders’ profile requirements. Some of those tasks can be delegated to real estate agents, but depending on the admin assistant’s skill and proficiency, this may be something they can do. The admin will also be responsible for establishing vendor relationships and building vendor databases for rehab contractors, plumbers, electricians, hvac supply providers, wholesale supply providers (instead of Home Depot and Menards), and so on.
The majority of work will be administrative on the computer and phone: filing, scanning, researching, tenant follow-ups, organizing tasks and working on projects, creating power point documents and proposals, keeping track of rent payments, engaging lenders, attorneys, surveyors, title companies, appraisers, and so forth. The admin will have to be logged into the CMC provided softphone at all times during their shift and answer all business calls professionally. The admin will use CMC provided email and use basecamp.com extensively. Familiarity with basecamp is a must.
The work can be performed offsite instead of at the office. The office location selection is one of the projects the admin will assist with. The hours are primarily first shift and some predefined weekend time. The weekend hours are optional and not necessarily required. The weekend time can be agreed upon and scheduled up front. The hours are primarily first shift for the weekdays. The admin must work closely with second shift counterparts and be expected to carefully document detailed handoff instructions, pick up where they leave off on some projects, as well as work on separate projects. The position is hourly exempt. The position is full time. Mileage and expenses are reimbursed, of course. Payroll is distributed via direct deposit.
In the spirit of full disclosure: this position is not for the lazy person, the one that is trying to avoid work, get away with not working because no one is watching, the one that will half do work, not follow up on the email and respond in a timely fashion, not keep projects updated, and so forth. This is for the organized, meticulous, detailed, communicator that is comfortable with a mix of tasks and projects. Some are easy and boring like filing.. Some might be a learning experience such as making a proposal or an executive summary for a new property.
Administrative Assistant Job Purpose: Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
Administrative Assistant Job Duties:
• Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs;.
• Provides information by answering questions ...