Position Overview:
We are seeking a highly organized and versatile Virtual Assistant. The ideal candidate will excel in schedule coordination, possess proficiency in grant applications, graphic design, presentation creation, and exhibit excellent communication skills both via email and phone. Additionally, the candidate should be adept at managing promotional items ordering processes. This role offers the opportunity to work remotely and contribute to various aspects of our organization's operations.
Responsibilities:
* Schedule Coordination:
* Manage and organize schedules for team members, ensuring efficient allocation of time for meetings, deadlines, and tasks.
* Coordinate appointments, events, and travel arrangements as required.
* Grant Applications:
* Research, identify, and apply for relevant grants and funding opportunities.
* Prepare grant proposals, ensuring accuracy, completeness, and compliance with guidelines and deadlines.
* Graphic Design:
* Create visually appealing graphics, illustrations, and layouts for various purposes such as presentations, marketing materials, and social media content.
* Design promotional materials, logos, and branding elements as needed.
* Presentation Creation:
* Develop engaging presentations using PowerPoint or other relevant software, incorporating graphics, data visualization, and compelling content.
* Collaborate with team members to gather information and tailor presentations to specific audiences and objectives.
* Communication:
* Manage email correspondence professionally and efficiently, responding to inquiries, scheduling meetings, and prioritizing messages.
* Conduct phone calls to communicate with clients, partners, and stakeholders, representing the organization with professionalism and clarity.
* Promotional Items Ordering:
* Coordinate the ordering and distribution of promotional items, merchandise, and marketing materials.
Requirements:
* Proven experience as a Virtual Assistant or in a similar role, with a focus on schedule coordination, grant applications, graphic design, and presentation creation.
* Proficiency in graphic design software such as Canva or equivalent tools.
* Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
* Excellent written and verbal communication skills, including a professional demeanor in email and phone communication.
* Familiarity with grant application processes and the ability to research and apply for grants effectively.
* Ability to work independently and remotely, while also collaborating effectively with team members.
* Prior experience in ordering promotional items or managing inventory is a plus.
This is a freelance position.
Location:
This is a remote position. Candidates from any geographical location are welcome to apply but being available during business hours in CST time zone is required.