Administration Manager

Administration Manager


Job Description

To maintain day to day financial, accounting, administrative and personnel services in order to meet legislative requirements and support company operations.


Accounts Function
Administer and monitor the financial system in order to ensure that the company finances are maintained in an accurate and timely manner.

Main Activities
• Assist with preparation of the budget and maintenance of cash flow reports
• Implement financial policies and procedures
• Prepare and reconcile general bank statements
• Establish and maintain supplier accounts
• Ensure data is entered into the system
• Ensure transactions are properly recorded and entered into QuickBooks
• Prepare month end income statements
• Prepare month end balance sheets
• Maintain financial files and records
• Reconcile financial registers
• Complete and lodge quarterly BAS returns and PAYGW/PAYGI instalments.
• Oversee the accounts payable and accounts receivable systems in order to ensure complete and accurate records of all moneys.
• Administer weekly payroll and employee files and records in order to ensure accurate payment of benefits and allowances
• Ensure adherence to all accounting procedures at all times
• Adhoc financial and administrative tasks and reporting as required by the Managing Director

Administrative Function - General Duties
Main Activities
• Supervise and coordinate call centre staff.
• Coordinate filing, storage and security of documents on SharePoint.
• Respond to and coordinate general customer inquiries.
• Manage the repair and maintenance of computer and office equipment.
• Maintain the company’s insurance coverage.
• Maintain vehicle license permits, registration and servicing.
• Assist with preparation of contract documents as required.
• Develop/improve internal systems and procedures to improve efficiency.
• Perform other related duties as required
• Relevant diploma/certificate qualifications or on-the-job experience;

• Prior experience in the QuickBooks system is highly desirable
• Five [5] years’ experience in a accounts/administration officer role
• Experience in service companies highly desirable

• Strong analytical and problem solving skills
• Sound time management and organisational skills
• Excellent oral and written communication skills
• Computer skills, competent using MS Office products, email and document filing systems
• Able to efficiently handle data and paperwork and process the same accurately & quickly;
• Great People Skills

• Quick thinking
• Attention to detail
• Integrity / honesty / ethical
• Team player / goal oriented
• Service orientation
• Ability to handle stress and demands of continuous change
• “Can Do” attitude
• Ability to maintain confidentiality