Executive Assistant & Business/Project Manager

Executive Assistant & Business/Project Manager


Job Description

Seeking an executive assistant for a marketing and business development company. Responsibilities include working directly with the CEO to coordinate projects and client relations, managing appointment schedules and coordinating client meetings, managing and coordinating tasks and projects with a team of contractors, drafting and submitting emails and proposals to potential clients, drafting and/or editing miscellaneous letters, emails, and other materials, as well as miscellaneous clerical tasks such as putting together spreadsheets or powerpoint presentations.

ATTENTION TO DETAIL, ORGANIZATION, SELF-MOTIVATION and COMMUNICATION SKILLS are the highest priorities and requirements for this position.

You MUST be self-motivated and a self-starter, and able to aggressively stay on top of projects and deadlines. You will be working remotely so you MUST be reliable, available on Skype during US business hours, and have access to telephone/fax. Also, you must have a quiet work environment for calls, online meetings, etc. It is strongly preferred that you operate/reside within the United States.

Please DO NOT respond to this position if you do not meet ALL required criteria!!


EXCEPTIONAL verbal and written communication skills
Attentive to detail - especially in grammar and aesthetics
IMPROVISATION - if you do not know how to do something, you figure it out
Able to manage a team of contractors and delegate tasks efficiently
Strong follow-up skills (in every sense of that)
Strong telephone skills in addition to outstanding written/grammatical skills
Customer service skills and experience interacting with clients
Strong familiarity in Microsoft Office (Word, Excel and PowerPoint)
Writing and editing - experience drafting/editing proposals, client letters, etc.
Comfortable and familiar with internet technologies and with online marketing strategies
Ability to study and learn new things (softwares, processes, etc) quickly on your own
You must be committed to HIGH STANDARDS OF EXCELLENCE personally and professionally.

Preferred Skills:

Strong sales skills are a great plus
Knows and understands what Split Testing / Conversions / Calls To Action are
Understanding of what SEO is and how it works (or willingness to learn)
Knowledge of how to coordinate and run an online meeting or webinar
At least basic Adobe Photoshop skills and familiarity
Knowledge of email marketing platforms, familiarity with Aweber, GetResponse, etc (or willingness to learn)
Basic HTML understanding is not a requirement but would be a great asset

FOLLOW-UP and IMPROVISATION skills are mandatory requirements for this position.

Therefore, to apply to this position, please write and submit 200-400 words to on why follow-up is important in business and give at least three different examples of situations where this applies and specifically how you would handle the situation.

Additionally, please include no less than 100 words on how you would respond in a situation where a task/responsibility is required of you but you lack understanding or knowledge in some area required in order to complete it.

Applications received that do not include these above requirements will be discarded IMMEDIATELY as this suggests that the applicant not only cannot follow instructions but also lacks the required attention to detail!

This is a GREAT position on a GREAT team as long as you take your work seriously and are the right fit. If you feel that you are a good fit, you most likely are, so please do apply. We look forward to reviewing your application, reading your responses, and being in touch with you shortly!

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