Real Estate Assistant

Real Estate Assistant


Job Description

@@Personal Marketing

@@Manage Incoming Calls


Develop prospects list - Locate addresses and phone numbers for targeted seller categories to use for direct mail. Scan the MLS for expired listings, research tax records for out of state owners, check local newspapers for unrepresented sellers and search all possible media to find prospects for buying of selling.

Analyze market demographics to look for new niches. Contact local economic development councils or community groups to find demographic information about our community. Find who is moving in and who is moving out and what niche agent should focus on.

Create a warm call list from responses to mailings or other promotions. Return calls to all prospects even if they do not need agent's services right away but still send them information about agent

@@Listing Support

Enter all listings in MRIS.COM MLS with in 24 hours of signed listing agreement.

Review and proofread all listings for corrections and make changes as needed.

Organize and send Just Sold and Just Listed cards for all listings to increase marketing exposure of property and agent and possibly increase listings in area.

Maintain photos in MLS and all websites. Ensure all photos are inputted and represent the property well. If photos do not represent the property well, notify agent right away.

Obtain feedback from all showings and forward to seller and agent. Keep a feedback log up to date. This will ensure good communication with client and help both client and agent suggest changes that may help client sell home faster.

Keep all price changes up to date in MLS, I-online and all websites to help maintain correct information for anyone who may see it, including agents within Irongate and at large, buyer, sellers and prospects.

Schedule weekly, monthly and quarterly ads in all advertising media for active listings to ensure clients receive all the advertising they were promised.

Assemble pre-listing and listing packets using our standard format. Listing packets and pre-listing packets to be ready at moments notice so that agent can list a home as quickly as client may need.

The pre-listing packet should include the following:

Review all ads after publication to check for errors or needed changes in the future to ensure we produce only quality media for both the client and the agent. The agent and assistant will strive to immediately correct errors if they occur, understand why the error occurred and take action so it does not occur again.

Make copies of all ads and send to sellers on a weekly basis so that clients know what is being done for them.

Design flyer's with in 48 hours of listing and deliver to each property with the following information: MLS report, property disclosure, lead base paint disclosure, city information, school information, business cards, etc........

Maintain signs and lock-boxes for all listings, including pending and solds, and final pick up.

Coordinate all listing items on listing checklist attached to ensure continuity and good communication between agent, client and assistant.

May be asked to role play with agent to practice a listing presentation to ensure listing presentation skills stay fresh and are presented with a high level of confidence and skill.

@@Closing Coordination

Coordinate all closings using the checklist attached to ensure continuity and good communication between agent, client and assistant.

Keep a contact record on forms provided on all buyers and sellers getting ready for closings.

Keep strict tabs on deadlines in contract including:

Appraisal ordered
Inspections deadlines
Closing dates
Occupancy dates

Double check that client submits all relevant paper work to loan officer, such as tax return employment verification and bankruptcy dispensations. Also to make sure both buyer and seller apply for loans and are approved for loans meeting the deadlines of their contracts.