Patient entered history forms

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Job Description

Hello, I want a software program that can allow patients to enter information from a kiosk computer (tablet android device) and transfer data to our office staff in order to upload information into the patient charts. The forms are standardized and are either formated as check box's or rating scales (ie mulitple choice selections or yes/no). There are about about 10 pages of forms.

If possible, I would a logic tree feature such that if X is selected than it pulls in a specific set of additional questions


For better viewing See attached word doc project details and various form examples.

Otherwise see below

Thank you for inquiry/bid on our project.

To help you understand the specifics of our project I have included a detail of our current work flow, the current forms we use, and our current computer set up. Given the details of the project I would like a specific plan on how the software program would work in our office.

At this point, I have the following questions that I would like addressed.
1) When can the project be started
2) What are the approximate total hours for the work
3) Is the intended software design capable of following a --- logic tree
a. Ex. Given a specific answer selection, can the program trigger a branch of specific questions and then go back to the main questions?
b. Note- If this option is technically too difficult or cost prohibitive, I could leave it out, but otherwise I would prefer the capability
4) What would be the strategy for linking the data from the kiosk (android tablet) to the staff laptop (Windows 7)
(the following are examples that have been proposed by various bidders)
a. Web based app that kiosk and laptops connect to (this method seems to be the most practical)
b. Android app that sends data to local network hard-drive
c. Android direct connection to laptop via data cable
d. Or other ---
5) What would be the security for the software
a. ? Login ID
b. Data storage, etc
6) Would the software be upgradable to incorporate new questionnaires or changes
a. Will the end user (myself or staff) be able to build new questionnaires or add or remove to current questionnaires?
b. If so how would this be done
7) For the GUI, are you able to provide a selection of different options for
a. Ex. Color, Text, buttons, borders etc (this is a consumer based service and I would like a contemporary look similar to the Windows 7 style)
8) How will the questionnaire data be linked to the specific patient (note- multiple questionnaires will be simultaneously administered)
a. Example: name of patient, ID number, date/ time stamp, etc
9) How will the final data be formatted
a. Example, will the software automatically format the data into MS word document (currently this is what we use) or will the staff have to copy and paste the data
10) Will the software be capable of having different questionnaire packets
a. Examples, new patient, follow up visit, diagnosis specific questionnaires
b. How would the program identify the correct questionnaire packet
i. if staff could load in specific questionnaire packets and how would this occur


Current work flow:

1) New patients--- all new patients are given the same new patient questionnaire on paper form. If a patient identifies a specific problem to staff during the interview (ex, past traumatic events, substance abuse or obsessive tendencies than additional forms are given for those specific symptoms)
a. Paper forms are collected and transcribed by staff into MS word
i. Various Screening forms are scored and the numerical value is inserted into the MS word document
ii. The symptom description selected by the patients is transcribed into text and inserted in MS word
2) Follow up patients---- all follow up patients are given a default follow-up packet. However, those patients with specific diagnosis as identified by the staff are given additional questionnaires specific to their symptoms. ( the same workflow is followed by staff, as above)
a. Paper forms are collected and transcribed by staff into MS word
i. Various Screening forms are scored and the numerical value is inserted into the MS word document
ii. The symptom description selected by the patients is transcribed into text and inserted in MS word

Current computer set up
1) Kiosk (android tablets OS 4.o)
2) 5 laptops wirelessly connected to our router running Windows 7
3) 1 network hard drive connected to our router
4) Note-- we do not have a server

Note the medical document form that the questionaire forms are transcribed to
(note the 3 parts)
i. HPI text (taken from screening forms and/or asked by staff)
ii. Medical Review of systems – check box
iii. Numerical scores for symptom rating or diagnostic predictability

Thank you for interest in the project
Jude

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Skills: design

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