Accounts payable - Using QuickBooks you will post invoices (approximately 30 monthly across two companies). Additionally you will be responsible for replying directly to vendors via telephone and email as well as reconciling vendor accounts to ensure that we have all invoices and credits posted properly.
You will receive virtually all of your work via our support ticketing system. You will receive an email alert that a new ticket has been posted (with copy of invoice or issue attached) and requires your attention. There will be two persons providing the support and sharing of the work load. The first person that accepts the ticket is responsible for working it through conclusion. Your compensation will be based on the number of work tickets completed each week.
Handling vendor calls – you must respond to all vendor email and voice mail request within 24 hours. Voice mail messages will be attached to tickets or delivered directly to your email address for action ---- RESPONSIVENESS IS CRITICAL TO YOUR SUCCESS.
Payroll – weekly posting of employee time is required (currently 8-10 employees)
Employee time posting - employees submit copies of their time cards weekly for posting. If you have not received the time card by Monday for the previous week, simply email the employee to inform them that their time sheet is needed. Otherwise post the time within QuickBooks.
Vendor and payroll checks are cut and mailed twice monthly on the second and last Friday of each month.
Thus the AP aging and payroll report must be generated and email for payment approval twice monthly on the first and third Thursday of each month.
Skills: QuickBooks, Accounts, Payable, Payroll, english