Administrative Support
To boost efficiency and organization, many companies hire Administrative Assistants. They add to the smooth running of a business. But sometimes, finding the right one can be challenging. Upwork gives you access to a large talent pool from which you can browse, interview, and hire the right administrative assistant. Writing a well-thought-out administrative assistant job description can help set the stage for your new administrative assistant by giving them clear guidelines and an idea of their day-to-day responsibilities.
What Is An Administrative Assistant?
An administrative assistant is a cost-effective, efficient way to get the on-demand help you need. Whether during busier times of the year when you need extra help or for a few hours a day to tackle weekly upkeep, an administrative assistant can offer anyone from startups to larger organizations incredible ROI. Here, we’ll review just some of what a jack-of-all-trades admin can do for you, then give you a quick framework for writing up a great job description that will grab the attention of the best freelance admins.
An administrative assistant specializes in stepping in and taking on various tasks so individuals and teams can focus on their jobs, not the hours’ worth of peripheral, but very necessary, tasks associated with their work.
Cost Of Hiring An Administrative Assistant
The first step to determining the cost of hiring an Administrative Assistant will be to define your needs. Rates can vary due to many factors, including expertise and experience, location, and market conditions.
Rates typically charged by Administrative Assistants on Upwork are:
Beginner: $10 per hour
Intermediate: $20+ per hour
Administrative Assistant Solutions for Businesses
Many individuals, teams, or businesses across nearly every industry (legal, medical, educational, startups, sales—you name it) hire administrative assistants to handle things like:
- Managed calendar for individuals or teams, coordinating meetings, appointments, calls, conferences, etc.
- Inbox assistance, reading, prioritizing, and responding to emails
- General CRM administration support
- Data entry and maintaining electronic filing systems
- Marketing support (e.g., posting to social media, scheduling posts, or responding to reviews or inquiries)
- Bookkeeping
- Help setting up and managing business or marketing automation
- Industry-specific work (whether unique to your business or field, be it medical, legal, government, etc.)
How do you hire an Administrative Assistant?
You can source an Administrative Assistant on Upwork by following these three steps:
- Write a project description. You’ll want to determine the scope of work and the skills and requirements you seek in an Administrative Assistant.
- Post it on Upwork. Once you’ve written a project description, simply post it to Upwork. Follow the prompts to help you input the information you collected to scope out your project.
- Shortlist and interview Administrative Assistant. Once the proposals start coming in, create a shortlist of the professionals you want to interview.
Administrative Assistant FAQ
How do you write an Administrative Assistant job post?
Your job post is your chance to describe your project scope, budget, and talent needs. Although you don’t need a full job description as you would when hiring an employee, aim to provide enough detail for a contractor to know if they’re the right fit for the project.
Job post title
Create a simple title that describes what you’re looking for. The idea is to target the keywords your ideal candidate will likely type into a job search bar to find your project. Here are some sample Administrative Assistant job post titles:
- Executive Administrative Assistant needed for corporate office
- Our law firm is looking to hire an Administrative Assistant with legal knowledge
Project description
An effective Administrative Assistant job post should include:
- Scope of work: List all the deliverables you’ll need from document creation to receipt record keeping
- Project length: Your job post should indicate whether this is a smaller or larger project.
- Background: If you prefer experience with certain industries, mention this here.
- Budget: Set a budget and note your preference for hourly rates vs. fixed-price contracts.
Administrative Assistant Responsibilities
Here are some sample Administrative Assistant responsibilities you may want to include in your job post:
- Manage and coordinate schedules for executives and team members
- Organize and preserve paper and electronic files for efficient retrieval
- Order and maintain office supplies
Administrative Assistant Requirements and Qualifications
Here are some sample Administrative Assistant requirements and qualifications you may want to include in your job post:
- Strong skills in Microsoft Office Suite
- Strong organizational and time management skills
- Must be trustworthy with sensitive data and information
Ready to free up space for more important tasks? Hire an Administrative Assistant on Upwork today!